Financial Aid Director

EMPLOYMENT AT TMCC


POSITION: Financial Aid Director
DEPARTMENT: Financial Aid/Student Services
ACCOUNTABLE TO:  Dean of Student Services
CLOSED:  Open Until Filled
SALARY:  $51,233 – $55,624


SUMMARY OF WORK
:

Responsible for administering the awarding of Federal, State and institutional sources of financial assistance and insuring that the awarding of aid is in compliance with applicable regulations and addresses student needs.  Responsible for the overall management of the comprehensive financial aid programs including development and implementation of policy.  Some travel both in and out of state is required.

JOB CHARACTERISTICS:

Nature of Work:

This position performs professional administrative duties requiring adherence to laws, policy and procedures.  Must meet standards of fairness, accuracy, and timeliness.  This position requires occasional work outside of normal working hours. Position requires some travel.  Must adhere to standards of confidentiality.

Personal Contacts:   

This position requires extensive contact with the public including current and prospective students, parents, educational personnel, funding agency representatives, and visitors.  This position requires extensive coordination with the Student Services staff and business office.

Supervision Received:

Position is generally self-directed with supervision of the Dean of Student Services as needed.

Supervision Exercised:

Provide direction as needed to the Financial Aid Officer, Financial Counselor, Scholarship Technician and work study students.

Essential Functions:    

Position requires ability to communicate orally and in writing; follow established guidelines, laws, and policy; develop written policies and procedures; calculate and determine awards; operate budgets; counsel students; plan for school year financial aid obligations; keep accurate records; use computers for word processing, data base management, and electronic filing for student aid; administer professional judgments for financial aid.

AREAS OF JOB ACCOUNTABILITY AND PERFORMANCE:

  • Plans, supervises, and administers the operation of all financial aid for the college including federal student financial aid programs on behalf of the US Department of Education in accordance with applicable laws and regulations.
  • Supervises the compilation and dissemination of information relating to the availability, term, conditions, and application procedures of financial aid.
  • Is responsible for the development of written policies and procedures to comply with institutional, federal, state, tribal and other regulations and laws.
  • Administers and oversees Federal SEOG, Federal College Work Study, and various scholarship programs allocations.
  • Responsible for timely completion of US Department of Education Fiscal Operations Report and Application to Participate.
  • Makes financial aid awards in compliance with established policies and procedures.
  • Reconciles student financial aid data provided to the Business Office to ensure all payments have been made, refunds are accounted for, and expenditures reported.
  • Maintains student records that document activities of the Financial Aid Office.
  • Provides outreach programs regarding federal financial aid and the application process to prospective student at surrounding schools and other related groups while maintaining an ongoing positive working relationship.
  • Counsels students and parents regarding the student financial aid process and assists with the identification of financial resources.
  • Assists students with the completion of financial aid applications.
  • Prepares student budgets.
  • Notifies students of financial aid awards.
  • Coordinates financial aid award process with Business, Admissions, and Registrar Offices.
  • Monitoring of Satisfactory Academic Progress for students receiving Title IV and determining probation/suspension status of students not meeting SAP.
  • Provides data for required federal, state, tribal, college and other reports.
  • Prepares and submits a variety of fiscal operations reports to Federal, State and private agencies.
  • Prepares for program audits and reviews and responds to audit or program review, keeping all appropriate parties involved.
  • Develops and monitors the BIA-Management Support budget & Administrative Allowance budget.
  • Prepares tuition increase recommendations.
  • Coordinates the Federal College Work Study program with supervisors, manages all files, and submits time sheets for all students to the business office.
  • Directly works with the Department of Education, State, and local funding agencies for student assistance.
  • Communicates student financial aid needs and concerns to various agencies, TMCC departments, and committees.
  • Responsible for all other activities related to comprehensive administration of TMCC Financial Aid office.
  • Serves as member of TMCC Financial Aid Committee and Scholarship Committee.
  • Serves on TMCC Academic Affairs Committee.
  • Monitor all Veteran students enrollment including enrollment certifications and changes.
  • Submit the Student Status Confirmation Report as required for compliance with NSLDS.
  • Represents the Financial Aid Office in appropriate institutional, local, state, regional, and national events.
  • Evaluate staff members.
  • Board reports on a quarterly basis.
  • Performs other position related duties as required.

         

JOB REQUIREMENTS:

Knowledge:  

This position requires knowledge of financial aid field, experience in supervisory skills.  This position requires extensive knowledge of Federal Title IV Financial Aid Program, Regulations, Polices and Procedures; student financial aid programs; BIA/Tribal Higher Education Grant Programs, and other related programs. Extensive knowledge of Title IV WAN, ED Connect, RFMS, Powerfaids, Jenzabar, and related electronic processing procedures.  Considerable knowledge of Tribal Community Colleges and their services.

Skills: 

This position requires skills in using computers for word processing, data base management and electronic processing of student aid requests.  This position requires excellent oral and written communication skills and organizational skills with attention to detail.

Abilities: 

Must possess the ability to work with others (students and/or co-workers) on a daily basis, communicate effectively in writing and speaking, make sound decisions in a timely manner, identify and resolve problems associated with the operation of financial aid.


EDUCATION AND EXPERIENCE
:

Master’s Degree with one (1) year financial aid experience OR Bachelor’s Degree with three (3) years’ experience in financial aid.  Must possess the ability to make sound decisions in a timely manner; should have the ability to identify and resolve problems associated with financial aid operation, and communicate effectively.  Experience in working with Native American communities preferred

 

JOB PERFORMANCE STANDARDS:

 

Evaluation of this position will be based primarily upon performance of the preceding requirements and duties.  Examples of job performance criteria include, but are not limited to, the following:

  • Performs assigned duties.
  • Competently administers federal student financial aid programs on behalf of the US Department of Education in accordance with applicable laws and regulations.
  • Capably reviews, interprets, and enforces rules and regulations governing various student financial aid programs.
  • Capably supervises compilation and dissemination of information relating to the availability, term, conditions, and application procedures of financial aid.
  • Competently assists in the development of written policies and procedures to comply with federal, state, tribal and other regulations and laws.
  • Manages student financial aid programs in an equitable and efficient manner.
  • Capably provides outreach programs regarding federal financial aid and the application process to surrounding schools.
  • Capably counsels students and parents regarding the student financial aid process and assists with the identification of financial resources.
  • Effectively supervises the Financial Aid Department.
  • Accurately processes electronic payment voucher for each eligible student.
  • Maintains confidentiality of sensitive information.
  • Maintains accurate and timely records.
  • Prepares and submits accurate and timely reports.
  • Deals tactfully and courteously with the public.
  • Observes work hours.
  • Demonstrates punctuality.
  • Establishes and maintains effective working relationships with fellow employees, supervisors and the public.

 

How to Apply

Application Packet / Submission:  To be considered for open positions at TMCC, prospective applicants must submit an Application for Employment, cover letter, curriculum vitae and/or resume, college transcripts, three current (within 1 year) letters of reference, and, if applicable, enrollment documentation from a federally recognized tribe and/or veterans preference.  Full time regular employees who apply for a position within the college will receive 5 in-house preference points.  Required licensure/certification as specified in the position vacancy announcement is also required.

The packet will be determined to be incomplete if any required documents are missing; thus the application will not be considered.

All completed applications must be submitted to the Human Resource Manager who will determine which applicants meet qualification requirements per vacancy announcement.

Employment Application (1.41 MB PDF)

Please Note

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

For more information on any of these positions please contact:

Holly Cahill, Human Resources Manager

Telephone: (701)477.7938

Email: hcahill@tm.edu

Equal Opportunity and Non-Discrimination Policy

The Turtle Mountain Community College is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, religion, color, sex, national origin, age, or handicap. In adhering to this policy the college abides by the requirements with the Title IX, Education amendments of 1972; with Title VI and VII of the 1964 Civil Rights Act; by section 503 and 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975. Questions or comments may be referred to Holly Cahill, Human Resources Manager, Turtle Mountain Community College PO BOX 340, Belcourt, ND 58316 (701)477-7809, or the Office of Civil Rights, U.S. Department of Education, 10220 North Executive Hills Blvd., 8th Floor, Kansas City, MO 64153-1367.